Do you charge for RFQ support?

Standard sourcing is free for buyers. Complex, custom bid packages (e.g. multi-country tenders, EPC subcontracting) may involve a scoped service fee agreed in advance.

Can you work under NDA?

Yes — mutual NDAs are standard for EPC and public-tender workstreams.

How many suppliers do you shortlist per RFQ?

Typically qualified third-party manufacturers where available per scope, sized to match the buyer's evaluation capacity.

Do you handle bid clarifications?

Yes. We coordinate technical clarification rounds between the buyer and each bidder so the final matrix reflects the same scope for every offer.

RFQ / RFP / Tender

RFQ, RFP & tender support for poultry equipment projects

Poultry investors, integrators, EPC contractors and public buyers issue RFQs, RFPs and tenders that often return incomparable offers — different scopes, different assumptions, different INCOTERMS. HatchMatch structures the specification, sources independent manufacturers researched for the project scope and returns tender-comparable bids that can be evaluated on a like-for-like basis.

Neutral, vendor-agnostic technical specifications
independent manufacturers researched for the project scope only
Comparable bid documents
Project bidding coordination

Start your project or tender

Where tender processes break

Different suppliers scope different equipment, quote different INCOTERMS, include or exclude installation and commissioning, and use different reference designs. Buyers end up unable to compare bids. HatchMatch enforces a single technical specification and INCOTERMS basis so bids are directly comparable.

What we deliver

A neutral RFQ / RFP package, a shortlist of qualified suppliers who can bid competitively, coordinated Q&A rounds, and a comparative bid matrix ready for the buyer's internal evaluation committee.

For EPC contractors and consultants

EPC contractors and engineering consultants use HatchMatch to source poultry equipment packages that plug into their broader project. We work under NDA and can white-label the sourcing process where required.

Related resources

Financing Disclaimer

HatchMatch Group is not a lender, bank, financial institution, credit provider, investment advisor, or regulated financial services provider. Financing requests submitted through this platform may, subject to user consent, be shared with independent third-party financing providers for evaluation purposes. Any financing approval, terms, pricing, underwriting, due diligence, eligibility criteria, provider requirements and contractual arrangements are determined solely by the financing provider. Financing is not guaranteed and remains subject to eligibility, compliance checks, and lender approval.

1. What equipment do you need? *17 options

2. Type of poultry *

3. Project type *

3b. Project stage *

Tells suppliers how mature the requirement is and how to structure their quote.

3c. How do you want to procure the project?

Large projects can go to one qualified turnkey integrator or EPC partner, or be split into equipment packages. HatchMatch does not build or install — the selected partner is responsible for execution.

3d. Scope details (optional)

Services the supplier should include

4. Estimated CAPEX / procurement value (USD)

Select the bracket that best matches your allocated or anticipated budget. This helps us route the RFQ to suppliers with the right project capacity.

4b. What are you looking for?

Pick all that apply.

4c. Preferred suppliers or brands (optional)

If you already have suppliers or equipment brands in mind, list them (comma-separated). We benchmark them against comparable qualified alternatives — vendor-neutral, no lock-in.

4d. Preferred technical specification (optional)

House size, climate zone, production target, equipment standards, Incoterms, warranty terms, or any must-have scope items. The more specific, the more comparable the quotes.

4e. Target quote submission date (optional)

When do you need supplier proposals back? We align outreach and reminders to this date.

5. Expected decision / award timeline

6. Where & how big?

6b. Farm size

6c. Equipment details (optional)

6d. Incubator (setter) capacity

Egg capacity per setter batch. Hatchery suppliers size setters, hatchers, HVAC and standby power from this number — stating it removes one full clarification round.

6e. Biosecurity requirements

Select every measure that must be included in scope. Biosecurity is a major cost driver — unstated requirements are the most common reason quotes are not comparable.

6f. Backup power requirement

Ventilation and incubation cannot tolerate outages. Tell suppliers the redundancy level you expect so generators, ATS panels and UPS are priced inside the quote — not added later as a variation.

7. Your contact details *

💬 Anything else? (pick all that apply)

🤖 Agent Code (optional — AI Agent Procurement Pilot)

If an AI assistant helped you prepare this request and gave you an approved Agent Code, enter it here. Your request enters the priority queue and you receive a Free Priority RFQ Review — a written check of missing fields, capacity and climate assumptions and common scope gaps — within 2 business days. About the pilot

💰 I'd like to explore project financing (equipment, turnkey, or expansion).

📝 Project description (optional — helps suppliers quote faster)

RFQ detail levelBasic · 0/6 technical details

You can submit now, but adding incubator capacity, biosecurity requirements, backup power level usually removes a full clarification round and gets firmer pricing.

Free for buyers · Supplier-paid model · No obligation · Human-assisted sourcing

Every brief is reviewed by a person; we aim to reply within 2 business days. Supplier response times vary.

Looking for one turnkey partner for the complete project?

We help you identify qualified integrators and EPC partners able to take responsibility for the whole scope. The selected partner, not HatchMatch, executes the project.

Request Turnkey Project Review

See turnkey / EPC project matching.

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