A vendor-neutral request-for-quotation structure for broiler, layer, breeder and hatchery equipment projects. Download it as a fillable PDF, or complete the live builder below and export your own copy. Send the same document to every shortlisted manufacturer so the offers you receive are comparable.
Yes. The fillable PDF, the print version and the readiness checklist download directly from this page with no form and no payment. The live builder is free to use as well.
The fillable PDF is a static form you can complete offline and attach to an email or tender pack. The live builder runs in your browser, shows how complete your RFQ is as you type, and exports a clean PDF with your answers already written into each section.
Project identification, production scope (bird type, capacity, house dimensions), the equipment systems requested, site and utility conditions, biosecurity and compliance requirements, commercial terms such as Incoterms, lead time, installation scope, warranty and spares, and the documents you expect with the offer.
Restate the project as one fixed scope, then normalise each offer for inclusions, Incoterms, installation, warranty and spares before comparing price. Energy, maintenance and spare-parts assumptions usually matter more over the life of the equipment than the purchase price.
Yes. Consultants use it as the pre-RFQ structure while keeping the client relationship, technical judgement and final recommendation entirely their own.
This template is a starting point for structuring a request for quotation. It is not engineering advice and does not replace project-specific specification. HatchMatch Group is an independent procurement and project-preparation platform — not a manufacturer, EPC contractor or lender — and does not guarantee supplier performance, pricing or project outcomes.
