Is the poultry RFQ template really free?

Yes. The fillable PDF, the print version and the readiness checklist download directly from this page with no form and no payment. The live builder is free to use as well.

What is the difference between the fillable PDF and the live builder?

The fillable PDF is a static form you can complete offline and attach to an email or tender pack. The live builder runs in your browser, shows how complete your RFQ is as you type, and exports a clean PDF with your answers already written into each section.

What should a poultry equipment RFQ include?

Project identification, production scope (bird type, capacity, house dimensions), the equipment systems requested, site and utility conditions, biosecurity and compliance requirements, commercial terms such as Incoterms, lead time, installation scope, warranty and spares, and the documents you expect with the offer.

How do I compare the quotations that come back?

Restate the project as one fixed scope, then normalise each offer for inclusions, Incoterms, installation, warranty and spares before comparing price. Energy, maintenance and spare-parts assumptions usually matter more over the life of the equipment than the purchase price.

Can consultants use this template with their own clients?

Yes. Consultants use it as the pre-RFQ structure while keeping the client relationship, technical judgement and final recommendation entirely their own.

Free poultry RFQ template

A vendor-neutral request-for-quotation structure for broiler, layer, breeder and hatchery equipment projects. Download it as a fillable PDF, or complete the live builder below and export your own copy. Send the same document to every shortlisted manufacturer so the offers you receive are comparable.

Poultry RFQ template — fillable PDF

7 sections, type directly into the form fields in any PDF reader.

Poultry RFQ template — print version (EN)

Same structure for printing or attaching to a tender pack.

RFQ readiness checklist (EN)

What to settle before manufacturers are approached.

Why a structured RFQ changes the quotations you receive

One identical scope goes to every shortlisted manufacturer, so offers can be compared line by line.
Inclusions and exclusions are stated up front — installation, commissioning, spares, training and freight.
Incoterms, lead time, warranty and payment terms are requested in the same format from each bidder.
Missing information is visible before quotations arrive rather than after prices are on the table.

Live RFQ builder

Fill what you know now — every field appears in the generated PDF, blank fields stay marked so suppliers can see what is still open.

0 of 34 fields

1. Project identification

Company / organisationContact name & roleEmailCountry & site locationProject typeTarget start & completionIndicative budget range (USD)

2. Production scope

Bird typeCapacityNumber of houses / unitsHouse dimensions (L x W x H, m)

3. Equipment scope requested

Feeding systemDrinking systemVentilation & coolingHeating / broodingClimate control & automation levelEgg / chick handling, incubation

4. Site & utilities

Climate design dataGrid power & voltageBackup power requirementWater source, quality & pressure

5. Biosecurity & compliance

Biosecurity requirementsLocal regulations / standardsWelfare / certification requirements

6. Commercial terms requested

IncotermsDelivery port / destinationRequired lead timeInstallation & commissioning scopeWarranty period & coverageSpare-parts packagePayment terms proposedQuotation validity & currency

7. Documents requested with the offer

Required documentsSubmission deadline & contact for questions

Save to my workspace Guided RFQ builder

Everything you type stays in your browser until you choose to save it. Saving stores the RFQ in your own HatchMatch workspace, where you — and any AI assistant you connect to the HatchMatch MCP tools — can retrieve and quote it. HatchMatch is an independent procurement platform; estimates are planning figures, not supplier quotations.

After the RFQ is written

Normalise the bids you receive

Put offers on the same scope and cost basis.

Compare lifecycle cost, not price

Energy, maintenance and spares over the equipment life.

Have HatchMatch prepare the RFQ with you

Human review for commercial projects, approximately USD 250K+.

For consultants

Use the same structure while keeping the client relationship.

Poultry RFQ template — questions

This template is a starting point for structuring a request for quotation. It is not engineering advice and does not replace project-specific specification. HatchMatch Group is an independent procurement and project-preparation platform — not a manufacturer, EPC contractor or lender — and does not guarantee supplier performance, pricing or project outcomes.